Comprehensive Guide to Choosing the Right Size of Event Tents
Event tents are the best options when organizing an outdoor event and expecting many attendees. It’s easier to make sitting arrangements, decorate, and control crowds in a tent. In addition, the tent will protect your guests from the effects of harsh weather elements. However, you need to know the correct type of tent to use and the size.
There are different types like party tents, also known as pole tents, and frame tents, among others you can choose from. Each tent has different sizes, structures, setups, and stability. So, what are the types of event tents, and what are the factors to consider for the right size? Read here to find out.
Types of Event Tents
The following are the different types of event tents. It will be best to note that each type is suitable for a specific type of event.
Pole tents
These types of tents have tent tops supported by side and center poles. They also have web guys attached to the poles’ sides and ground-driven stakes for firm support. The pole tents come as lightweight and heavy duty. The lightweight party or pole tents have a vinyl covering and shade or light rain designs. They are suitable for small gatherings like birthdays, and you can find one for your gathering as a 20×20 tent or 15×15 tent. The heavy-duty ones are made of tough vinyl and come in 40 x 60, although you can get smaller sizes too.
Frame tents
Frame tents are those supported by metallic frames and have no interior pole supporting the canopy. There are several sizes, such as the walkway canopies or marquees, that you can get as a 10×20 frame tent. You can use such tents in an outdoor exhibition or create a shaded entrance to a bigger tent. These tents are perfect for events with many attendees because they are adjustable. In addition, these tents are easy to decorate and add light to because they don’t have obstructions in the middle.
Structure tents
Structure tents are distinctive types of heavy-duty frame-styled and are also known as clear-span structures. Their difference comes in the height of their side poles which are 11’ or taller compared to the normal frame tents. You can get different sizes like 20×40 frame tent suitable for sporting events. These tents are durable and can withstand harsh weather conditions. The structure tents are arguably the best event tents due to their versatility.
Factors to Consider for the Right Size of Event Tent
Number Of Guests And Feeding Arrangement
You first need to consider the number of guests attending your event. For instance, a 20×40 Frame Tentis suitable for 120 to 155 guests. The tent should be large enough to fit the guests without being stuffy due to overcrowding. In addition, you need to consider the feeding arrangement. It will be best if you get a tent where enough tables can fit. For example, the size mentioned above can fit 80 seated dinner tables. And while at it, consider if it’s a buffet and get a tent that can accommodate the movement at meal time.
Venue
You need to select the venue before choosing a tent to get one where your guest will fit. For instance, if you can go for a 400 square feet venue, that will guide you to a 20×20 Tent. However, note that it will be best if the venue is large enough such that you can adjust your tent if you need to. In addition, a large venue will enable easy movement of attendees.
Purpose
Event tents come in different sizes suitable for different purposes. It will be best to consider what you will use the tent for when choosing one. It will be unfair if you go to an event such as an exhibition and your tent occupies a large place, encroaching on the space of other participants. Therefore, you need smaller tents like the 10×20 Frame Tentfor such purposes.
Concept
Event tent concepts differ depending on the organizers. It will be best if you liaise with your event organizer to get the right size of the tent, and failure to do so will leave the event organizer struggling to bring your tent idea to fruition, which can lead to an undesirable outcome.
Events such as corporate or social are the best to bring coworkers or family together. But you need to get the right ones like party tents suitable for the events. And while at it, it will be best if you choose the right size too. Luckily, many tent sellers have tent charts you can refer to and choose the right size depending on the factors you have read here. Therefore, use the information in this article as you shop for an event tent to buy or hire.